Setup Item Groups

Navigation: From the Main Menu select Setup Entry and then press the Item Groups button.

In this window, you can set up various Item Groups, and set up price matrix markups for each Item Group. If you are using integrated accounting software, you can also point your groups to your desired General Ledger accounts. Item groups are used to allow you to divide your inventory, labor and fees into more specific categories. This will allow for clearly defined sales reports, and much versatility when posting to your accounting software.

Creating a New Item Group

• Press the New button.
• Group Code: This can be up to 15 characters long to describe the group.
• Description, This is the full description of the group.
• Type of Items (optional): Select the type of item that will go into the item group. This simplifies the inventory entry. For example, if you are creating a new labor item, and are selecting an item group for this item, only the groups designated as labor will appear on the list to choose from.
• Costed? Check this box if you are keeping track of costs for this item.
  • Parts, tires, sublet labor, and sometimes freight and fees are costed.
  • Labor and most fees are not costed.
  • Costed and non-costed inventory items cannot be assigned to the same Item Group.
• Active? Uncheck this box if you do not want this group to appear on reports. If a group has been in use for a while, it is generally better to mark the group as inactive rather than delete it.
• Press the Save Changes button.

Accounts

If you are using an accounting interface, all groups must have General Ledger accounts assigned to them before posting the day. Costed groups (such as those containing parts) will have a sales, inventory and cost of good sold account, whereas non-costed groups (containing labor and fees) will only have a sales account. For more information see Item Group Accounts.

More:
Item Group Accounts
Item Group Subtotals