Batches of Vendor Bills

Navigation: From the Main Menu select the Vendor Entry button and press the Bills button. Then press Batches.

If you deal with a large number of Bills on a regular basis, this window can help you manage and reconcile them in batches.

Entering a New Batch

Before entering a batch of bills, enter the Batches window and press the button on top to Close Batch & Create a New One. This will assume the previous batch has been reconciled, and add a new batch to the list in the top grid. Then close the window, and enter the bills normally in the Bills window or while invoicing.

Reconciling a Batch

After the batch of Bills has been entered:

• Return to this window with the Batches button.
• Select the batch in the top grid. (The most recent batch will automatically be selected, but you can review / reconcile previous batches, and any unposted bills can still be edited.)
• Review the list of bills in the middle grid.
• If any changes need to be made, they can be made in the bottom section if the bill has not been posted yet.
• As changes are made, the batch total will be updated accordingly.
  

Posting Bills

Bills can be edited until they are posted. To keep a bill from being posted:

• Uncheck the Ready to Post checkbox on the Bill. This can be done:
  • In the Batches window.
  • In the Bills window.
  • In the Workorder when in the Outside Part window.
  • There is a system setting Here that can be set if you normally want bills created in the workorder to be on hold (with the Ready to Post unchecked.)
• Click the button on the line of the bill that says Ready, to change it to Hold. This is exactly the same as unchecking the Ready to Post checkbox. It can be done:
  • In the Batches window.
  • In the Bills window.
• Don’t post the day. Although Daily Reports should be posted daily, it is the posting of the day which marks all bills as posted which are ready to post.