1. Click Project from the menu bar
  2. Click Add Project, input fields will appear. If you belong to more than one editorial group, you will be asked to pick a group to associate the project with.
  3. Fill in all required fields and provide any additional information that will be useful.
    Name – Project name (e.g. CLTP-141200 print), see Project Naming Rules below for more details.
    Description – A brief description of the project, optional
    Brand – Publication or associated brand
    Platform – The media channel with which the project is associated, usually print or web. Note that fields change with each platform.
    Department – The department responsible for the project, e.g. Editorial, Finance, etc.*****
    On Sale Date (print) – The on-sale date for the print issue.
    Pub Code (print) – The pub code for the associated print issue.
    Issue Code (print) – The issue code for the associated print issue.
    Destination Website (web) – The URL of the destination website.
    Type – This describes what kind of project is being created, e.g. print runsheet, web runsheet, etc.
    Owner – Usually Managing Editor.
    Status – Whether or not the project is currently active.
    Start Date – The beginning date of the project, will be automatically calculated based on the Completion date and task durations
    Due Date – Project end date, should coincide with due date of the final task
  4. Click Save

Project Naming Convention

Projects names need to follow strict naming convention for easy identification and uniformity across all brands. Projects are named with a brand/pub code, date/issue code, and project type.

Rules

Brand/pub codes – Use a 4 character code for print projects and a 3 character code for group projects (i.e. weblog):

  • TTN – Truck Trend Network
  • FWN – Four Wheeler Network
  • HRN – Hot Rod Network
  • SSN – Super Street Network
  • SCN – Super Chevy Network
  • M3N – Mustang 360 Network

Month/issue code

  • Use 6 digits to specify a date/issue code.
  • The last two digits are usually “00” except when identifying an SIP or projects that occur more than once a month in which case these numbers would be 01, 02, 03, etc.

Examples

  • Print runsheet – TRUP-140400 print
  • Web runsheet – TRU-140400 web
  • Web log – TTN-140401 weblog (for first week in April)
  • Print to XML to Web – TRUP-140400 XML
  • Buyout – TRUP-140400 buyout

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