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CPI Resources
Continuous Process Improvement Program (CPI) » CPI Resources
CIBMTR has created the following CPI resources to further support centers with the CPI compliance program. These tools can be utilized for workflow management, analysis, metrics and more. Please let CIBMTR know if any additional resources would be beneficial. Use the…
CPI Exemption Request
Continuous Process Improvement Program (CPI) » CPI Resources » CPI Exemption Request
CIBMTR acknowledges a site may have difficulty achieving CPI requirements in a given trimester due to extenuating circumstances, such as staff shortages/turnover, or other unforeseen challenges. To assist sites in meeting CPI requirements in these difficult situations,…
CIBMTR CPI Summary Report
Continuous Process Improvement Program (CPI) » CPI Resources » CIBMTR CPI Summary Report
The Recipient CPI Summary Report is automatically sent to the current Primary Data Manager(s). Additional center managers can request to be added to the CIBMTR CPI Summary distribution list by contacting CIBMTR via a CIBMTR Center Support ticket. After navigating…
CPI Center Forms Due Tool
Continuous Process Improvement Program (CPI) » CPI Resources » CPI Center Forms Due Tool
A real-time report can be run to generate a list of CPI forms due any time using the Center Forms Due tool. Under Recipient tab, select Center Forms Due from the Menu bar. For generalized instructions on creating a Forms Due list, please visit Recipient Center Forms…
CPI Forms and Due Dates
Continuous Process Improvement Program (CPI) » Form Completion Standards » CPI Forms and Due Dates
!Adjusted Form Due Date: The form due date will automatically recalculate if the new form added is more than four months past its original form due date. The adjusted due date will be the date the form was created minus four months. The FormsNet3 Forms Grid will…
Continuous Process Improvement Program (CPI)
Continuous Process Improvement Program (CPI)
Introduction CIBMTR has established processes to assess and close any gaps that exist in data reported to the C.W. Bill Young Cell Transplantation Program (CWBYCTP). The assessment covers unrelated donor transplants facilitated by the CWBYCTP, both within the US and…
Generating a CPI Center Forms Due Report
Continuous Process Improvement Program (CPI) » CPI Resources » CPI Center Forms Due Tool » Generating a CPI Center Forms Due Report
Step 1: Status codes – Click on the Step 2: Forms – Click on the Step 3: Click on US CPI or Non-US CPI (should auto-populate) Step 4: The Date Type will auto-populate to Form Due Date. Critical Forms Due On Time Forms Due during…
Accessing CPI Memos on the CIBMTR Portal
Continuous Process Improvement Program (CPI) » CPI Resources » Accessing CPI Memos on the CIBMTR Portal
Since January 2021, memos detailing a center’s final CPI standing for each trimester are located on the CIBMTR Portal. If documentation of a CPI standing prior to 2020 is needed, submit a CIBMTR Center Support ticket. Access Instructions Step 1: Log into CIBMTR…
Determining CPI Metrics from Center Forms Due Tool
Continuous Process Improvement Program (CPI) » CPI Resources » CPI Center Forms Due Tool » Determining CPI Metrics from Center Forms Due Tool
*Equation: (total forms) x (% form requirement) = (forms to complete to meet requirement) – (forms completed) = (additional forms to complete to meet requirement) Step 1: Once the number of center forms due (in the desired category) has been determined using…
Center Compliance
Continuous Process Improvement Program (CPI) » Center Compliance
Compliance Monitoring Centers should monitor their compliance to the CPI requirements throughout the trimester. The form completion categories are important to monitor as the total number of forms needed to meet the targets will fluctuate throughout the trimester.…
Determining Total # of CPI Forms Completed in a Week
Continuous Process Improvement Program (CPI) » CPI Resources » CPI Center Forms Due Tool » Determining Total # of CPI Forms Completed in a Week
Step 1: Status codes – Click on “AUD, CMP, LCK, QRY, and PND” (These are the form statuses that are considered “complete for CPI”) Step 2: Forms – Click on the Step 3: The Date Type will auto-populate to equal Form Due Date.…
Determining Total # of CPI Forms Due in a Trimester
Continuous Process Improvement Program (CPI) » CPI Resources » CPI Center Forms Due Tool » Determining Total # of CPI Forms Due in a Trimester
Determine the number of “Critical Forms On-time” that are DUE and COMPLETED Critical Forms On-Time (Due) Critical Forms On-Time (Completed) Step 1: Status Codes – Click on the Step 1: Status codes – Click on…
Form Completion Standards
Continuous Process Improvement Program (CPI) » Form Completion Standards
CIBMTR has revised the CPI Form Completion Standards to better align the requirements with the data needs of the transplant community, as well as to simplify the metrics tracked to improve the quality and availability of research data. These updates will streamline the…
Step 2: US Centers – Submit CTA List to CIBMTR
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 2: US Centers – Submit CTA List to CIBMTR
In order to remain in Good Standing for CPI, centers must submit a list of all reportable infusions performed at their center in the previous calendar year by the end of Trimester 1 (April 30th). This requirement is not eligible for exemption. Process for Submitting…
Step 2: International Centers – Submit CTA List to CIBMTR
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 2: International Centers – Submit CTA List to CIBMTR
In order to remain in Good Standing for CPI, centers must submit a list of all reportable infusions performed at their center in the previous calendar year by the end of Trimester 1 (June 30th). This requirement is not eligible for exemption. Process for Submitting…
Welcome
Welcome
CIBMTR Data Management Guide The Data Management Guide contains information on center participation and data submission to CIBMTR and serves as a resource for individuals seeking guidance about forms due, data quality, and the functions of CIBMTR research data…
Step 3: CTA Discrepancy Process
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 3: CTA Discrepancy Process
In order to remain in Good Standing for CPI, centers must address all discrepancies between the provided CTA list and the data reported to FormNet3 by the end of Trimester 2 (August 31st for US centers, October 31st for International centers). This requirement is not…
Center Participation
Center Participation
Center Status Level Assignment The Stem Cell Therapeutic Outcomes Database (SCTOD) is part of the C.W. Bill Young Cell Transplantation Program (Program), authorized by the Stem Cell Therapeutic and Research Act of 2005 (Public Law 109-129) and reauthorized by the Stem…
Forms Due List
Corporate Studies and Registries » Forms Due List
CIBMTR Corporate Studies and Registries Forms Due List The Corporate Studies and Registries Forms Due List is automatically sent each Tuesday via email. If you have questions about forms in these reports, contact CIBMTR Center Support. Your center will receive this…
International Information
Transplant Center Specific Analysis (TCSA) » International Information
Beginning in 2025, the program will open to international centers. Participation in this project is voluntary for international centers. Complete information for variables used in the multivariate analysis is essential to produce a valid report. If a center has…
Forms Completion List
Corporate Studies and Registries » Forms Completion List
CIBMTR Corporate Studies and Registries Forms Completion List The Corporate Studies and Registries Forms Completion List is automatically sent the first Tuesday of the month via email. If you have questions about forms in these reports, contact CIBMTR Center…
Consecutive Transplant Audit (CTA)
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA)
Each year CIBMTR performs a consecutive transplant audit (CTA) for all active centers to ensure the epidemiological integrity of the CIBMTR outcomes registry and to provide the US government with an accurate assessment of transplant activity. The audit ensures all…
Q1-2: Reason(s) for the Infusion Cancellation or Delay
FormsNet3 Process and Tool Instructions » 2008: Infusion Canceled or Delayed » Q1-2: Reason(s) for the Infusion Cancellation or Delay
Question 1. Specify the reason(s) for the infusion cancellation or delay (Check all that apply) Specify the reason(s) why the infusion was cancelled or delayed. Select all that apply. If the reason why the infusion was canceled or delayed is not listed on the form,…
US Transplant Centers
Protocols and Consents » US Transplant Centers
United States Transplant Centers – Institutional Review Board (IRB) Approval: To be compliant with United States Federal Regulations for human research subject protection, transplant centers must obtain IRB-approved informed consent from recipients to allow data…
Discrepancy: HCT Date Mismatch
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 3: CTA Discrepancy Process » Part 1: Resolve Discrepancies Between CTA List and FormsNet3/NMDP Operations Data » Discrepancy: HCT Date Mismatch
The HCT event date is discrepant between FormsNet3 and the CTA list. Steps to Follow to Correct Discrepancy If the CTA list is incorrect, centers should correct the CTA list and resubmit via a CIBMTR Center Support ticket. After navigating to the CIBMTR Center…
Discrepancy: DOB (Date of Birth) Mismatch
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 3: CTA Discrepancy Process » Part 1: Resolve Discrepancies Between CTA List and FormsNet3/NMDP Operations Data » Discrepancy: DOB (Date of Birth) Mismatch
The patient’s date of birth is discrepant between FormsNet3 and the CTA list. Steps to Follow to Correct Discrepancy If the CTA list is incorrect, centers should correct the CTA list and resubmit via a CIBMTR Center Support ticket. After navigating to…
Discrepancy: HCT Type Mismatch
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 3: CTA Discrepancy Process » Part 1: Resolve Discrepancies Between CTA List and FormsNet3/NMDP Operations Data » Discrepancy: HCT Type Mismatch
The HCT type is discrepant between FormsNet3 and the CTA list. Steps to Follow to Correct Discrepancy If the CTA list is incorrect, centers should correct the CTA list and resubmit via a CIBMTR Center Support ticket. After navigating to the CIBMTR Center…
Discrepancy: Missing CRID
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 3: CTA Discrepancy Process » Part 1: Resolve Discrepancies Between CTA List and FormsNet3/NMDP Operations Data » Discrepancy: Missing CRID
FormsNet3 does not have a record of the CRID on the CTA list. Steps to Follow to Correct Discrepancy Confirm correct CRID is reported on the CTA list. If the CTA list has an error, make corrections to the CTA list and resubmit via a CIBMTR Center Support…
Discrepancy: Sex Mismatch
Continuous Process Improvement Program (CPI) » Consecutive Transplant Audit (CTA) » Step 3: CTA Discrepancy Process » Part 1: Resolve Discrepancies Between CTA List and FormsNet3/NMDP Operations Data » Discrepancy: Sex Mismatch
The patient’s sex is discrepant between FormNet3 and the CRA list. Steps to Follow to Correct Discrepancy If the CTA list is incorrect, centers should correct the CTA list and resubmit via a CIBMTR Center Support ticket. After navigating to the CIBMTR…
Recipient Transfer Best Practices
FormsNet3 Process and Tool Instructions » Recipient Transfer Tool » Recipient Transfer Best Practices
I have received a transfer request; how quickly do I need to respond? Please respond to a transfer request within two weeks. Requests will appear on the FormsNet3 homepage and via email notification. It is very important to not delay a transfer so that centers have…
Acronyms
Acronyms
AA: African American ABil: Acute biphenotypic leukemias AC: apheresis center ACCME: Accreditation Council for Continuing Medical Education AFA: Anti-fungal agent AGNIS: A Growable Network Information System ALL: Acute lymphoblastic leukemia, acute lymphocytic…
Determining Reporting Levels: US Centers
Center Participation » Determining Reporting Levels: US Centers
For US centers, the Center Participation Status with NMDP and CIBMTR programs will determine the allowable reporting levels and the subsequent data collection forms the transplant center will be required to submit to the CIBMTR. This designation will inform the CPI…
Determining Reporting Levels: International Centers
Center Participation » Determining Reporting Levels: International Centers
For international centers, the Center Participation Status with NMDP and CIBMTR programs will determine the allowable reporting levels and the subsequent data collection forms the transplant center will be required to submit to the CIBMTR. This designation will inform…
Overview & Timeline
Transplant Center Specific Analysis (TCSA) » Overview & Timeline
What is TCSA? Transplant Center Specific Analysis (TCSA), also referred to as Center Specific Analysis (CSA) or Center Outcomes Analysis, is used to predict one-year survival of first allogeneic transplants, based on data reported to CIBMTR. This program is mandatory…