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IV. Operational Policies and Procedures
Accreditation » IV. Operational Policies and Procedures
A. Annual Reports B. Processes for Adding Programs, Placements and Inactive Membership Status C. Process for Attending to Centers’ Self Reports of Standards Non-Compliance D. Policy for Standard 308.8.1 Extension of 45 Day Deadline E. Standard Language for…
II. Policies and Procedures
Certification » II. Policies and Procedures
A. The Commission chair is responsible for providing orientation to the commission. B. Disclosure agreement — All persons participating in certification processes who review or use student records during certification reviews will sign and abide by the…
V. Policies and Procedures
Professional Ethics » V. Policies and Procedures
A. Consultation Legal and/or ethics consultation shall be available to the PEC at the discretion of the Chair and Executive Director. B. Budget 1. In keeping with the practices of ACPE, the Commission chair shall prepare a budget that allows for two meetings…
IV. Meetings
Professional Ethics » IV. Meetings
A. The Professional Ethics Commission meets at the time of the ACPE Annual Conference and, as necessary, has a mid-year meeting. B. Minutes Minutes of each Commission meeting are kept by a PEC member acting as secretary. Copies of these minutes are submitted by…
II. Roles and Responsibilities
Accreditation » II. Roles and Responsibilities
A. Communication B. Qualifications and Credentials of Persons Involved in Accreditation Evaluation; Bias and Conflict of Interest C. Persons Serving in the Roles of Site Team Members D. Regional Accreditation Committee Members E. Regional Accreditation Committee…
I. Review/Revisions of Standards and/or the Accreditation Manual and Policy and Procedure Manual
Accreditation » II. Roles and Responsibilities » I. Review/Revisions of Standards and/or the Accreditation Manual and Policy and Procedure Manual
The Commission will review ACPE Standards and propose necessary changes to the Board every five years or sooner if interim substantive changes are deemed necessary. The Commission will review and revise the Accreditation Manual every five years; it may propose changes…
III. Commission Meetings and Proceedings
Accreditation » III. Commission Meetings and Proceedings
The following items detail the structure and operating policies that the Accreditation Commission uses in its meetings, which may occur in person, by telephone, or via other electronic technology. Frequency There shall be at least two working meetings per year, one at…
J. Collecting and Assessing Enrollment Data
Accreditation » IV. Operational Policies and Procedures » J. Collecting and Assessing Enrollment Data
Accreditation Commission The Commission will review enrollment and completion data for each accredited center, as well as overall data and trends related to number of accredited centers and student units completed. • Annually, usually at the Fall meeting, the…
B. Qualifications and Credentials of Persons Involved in Accreditation Evaluation; Bias and Conflict of Interest
Accreditation » II. Roles and Responsibilities » B. Qualifications and Credentials of Persons Involved in Accreditation Evaluation; Bias and Conflict of Interest
Persons involved with ACPE accreditation work (Commission members, regional accreditation committees and others who participate in accreditation site review) must have sufficient knowledge and expertise to permit competent assessment of programs of clinical pastoral…
Links to the 2016 Standards and Manuals
Links to the 2016 Standards and Manuals
Here are links to the 2016 Standards and Manuals: Standards Manual Accreditation Manual Certification Manual Professional Ethics Manual Standards Manual
I. Purpose and Function of the Professional Ethics Commission
Professional Ethics » I. Purpose and Function of the Professional Ethics Commission
A. Purpose of Professional Ethics Commission The purpose of the Professional Ethics Commission (hereafter “the Commission” or PEC) is to provide (1) education about issues of professional ethics and (2) orderly and fair processes for adjudicating complaints of…
H. Vacancies and Performance Issues of Regional Accreditation Chairs
Accreditation » IV. Operational Policies and Procedures » H. Vacancies and Performance Issues of Regional Accreditation Chairs
The Commission is comprised of persons who are elected from regions, and it has adopted the following processes in relation to those who become members of the Commission. Vacancies When a vacancy occurs on the Commission, the position will be filled as soon as…
B. Processes for Adding Programs, Placements and Inactive Membership Status
Accreditation » IV. Operational Policies and Procedures » B. Processes for Adding Programs, Placements and Inactive Membership Status
Regional Accreditation Chairs will follow the procedures listed in the 2016 Accreditation Manual to assist centers in the following processes: • Adding a Satellite Program; • Adding Supervisory CPE; • Adding Component Sites; • Starting a Candidate…
Accreditation
Accreditation
ACPE Accreditation Commission Policy and Procedure Manual Table of Contents I. Introduction II. Roles and Responsibilities III. Commission Meetings IV. Operational Policies and Procedures V. Appendices
Professional Ethics
Professional Ethics
Table of Contents I. Purpose and Function of the Professional Ethics Commission II. Composition III. Responsibilities IV. Meetings V. Policies and Procedures Appendix P-1 Non-disclosure Agreement for Information from Student Records
A. Communication
Accreditation » II. Roles and Responsibilities » A. Communication
While the Accreditation Commission is responsible for all accreditation issues throughout the organization, it depends on robust communication with the regions and with the national office. Accreditation matters flow back and forth between the Commission, regional…
I. Introduction
Accreditation » I. Introduction
Purpose of Accreditation Policy and Procedure Manual The Accreditation Commission under governance of ACPE has established the following policies, procedures and appendices (accreditation reporting formats) to foster quality and consistency in implementing the…
V. Appendices
Accreditation » V. Appendices
Accreditation Appendix P-1: ACPE Non-Disclosure Agreement for Information from Student Records Accreditation Appendix P-2: Commendations for Centers Accreditation Appendix P-3: Proposed Changes in Centers and Programs: Report of Regional Actions Accreditation…
III. Appendices
Certification » III. Appendices
Certification Appendix P-1: ACPE Certification Commission Presenter’s Report Certification Appendix P-2: Guidelines for Process Recorders Certification Appendix P- 2A: Process Recorder Form Certification Appendix P-3A: Consultation on Readiness for Entering…
G. Preparation for Reviews
Accreditation » IV. Operational Policies and Procedures » G. Preparation for Reviews
Centers applying for continued Accredited Membership, Satellite to Accredited Member or Candidate to Accredited member status. (See 2016 Accreditation Manual Part Two) Preparation for Five Year Reviews Five year reviews are conducted at the regional level and then…
A. Annual Reports
Accreditation » IV. Operational Policies and Procedures » A. Annual Reports
Each Accredited Member Center, Satellite Program, and Candidacy Center must complete and file an Annual Report by January 15 of each year. These reports are managed through regional accreditation committees, which make recommendations to the Accreditation Commission…
III. Responsibilities
Professional Ethics » III. Responsibilities
A. The regional representative’s regional responsibilities include: 1. offer consultation to ACPE centers in the region to maximize local conformity with ACPE ethics, standards and practices. 2. inform members and programs in the region of particular ethics issues…
Accreditation Appendix P-22
Accreditation » V. Appendices » Accreditation Appendix P-22
Click here for a Word version of Accreditation Appendix P-22 Click here to view a PDF version of Accreditation Appendix P-22 COMMISSION REVIEWER REPORT System to Institution Sponsored Center: Address: Supervisor(s): Accreditation request: System to…
Accreditation Appendix P-20
Accreditation » V. Appendices » Accreditation Appendix P-20
Click here for a Word version of Accreditation Appendix P-20 Click here for a PDF version of Accreditation Appendix P-20 COMMISSION REVIEWER REPORT Ten Year or New Accredited Member Review Center: Address: Supervisor(s): Accreditation request : …
II. Composition
Professional Ethics » II. Composition
A. The PEC is composed of ten members, one representative from each region and a Chair. Members are elected for three-year term (renewable for another term) by the Board of Representatives upon nomination by the Representation and Nomination Committee from the…
F. Joint Responsibilities
Accreditation » II. Roles and Responsibilities » F. Joint Responsibilities
Regional Accreditation Chairs who serve as Commissioners have joint responsibilities between the region and the ACPE Accreditation Commission. Annual Reports • Receive reports by deadline (January 15) and, if late, recommend notation for Standard…
E. Standard Language for CARs for notations for Standard 300.1
Accreditation » IV. Operational Policies and Procedures » E. Standard Language for CARs for notations for Standard 300.1
Standard 300.1 – “All ACPE centers shall maintain compliance with ACPE Standards, reports, procedures, and fees as detailed in the ACPE Accreditation Manual.” The center will address the notation for Standard 300.1 by submitting a plan of action to return into…
Accreditation Appendix P-12
Accreditation » V. Appendices » Accreditation Appendix P-12
Click here to download a MS Word version of this document. ACPE ACCREDITATION COMMISSION SITE VISIT REPORT—PART I: PRELIMINARY RECOMMENDATIONS OF THE SITE TEAM CENTER: _________________________ …
Certification Appendix P-6
Certification » III. Appendices » Certification Appendix P-6
ACPE CERTIFICATION COMMISSION THE SUB-COMMITTEE PROCESS For All Sub-Committees: • When time is allotted for “forming”, subcommittee members are encouraged to share current personal and professional experiences that may inform their ability to be ‘present’…
E. Regional Accreditation Committee Chair
Accreditation » II. Roles and Responsibilities » E. Regional Accreditation Committee Chair
The Regional Accreditation Committee chair role involves a variety of responsibilities at the regional and Commission level. The expectations outlined below may not include expectations of a particular region. Proceedings of Regional Accreditation…
F. Standard Language for CARs for notations for Standard 308.8.1
Accreditation » IV. Operational Policies and Procedures » F. Standard Language for CARs for notations for Standard 308.8.1
Standard 308.8.1 “Supervisor’s evaluation will be available to the student within 45 calendar days of the completion of the unit. In unusual circumstances, the supervisor may negotiate with the student and receive approval from the regional accreditation chair to…
A. Procedure for Systematic Review of Standards
Standards » A. Procedure for Systematic Review of Standards
1. There shall be a systematic program of review of each ACPE standard and the standards as a whole, incorporating input from ACPE members and relevant constituencies with the goal of revising the standards on a five-year cycle. 2. The corresponding manuals/workbooks…
Certification Appendix P-1
Certification » III. Appendices » Certification Appendix P-1
Click here to download a copy of Certification Appendix P-1 ACPE CERTIFICATION COMMISSION PRESENTER’S REPORT The following is intended to guide and stimulate thinking as one prepares the Presenter’s Report; it is intended to evoke and encourage…
G. Duties as a Commission Member
Accreditation » II. Roles and Responsibilities » G. Duties as a Commission Member
All members of the Accreditation Commission have responsibilities related to the successful work of the Commission and ACPE, Inc. Commissioners must: • Attend all meetings. • Fulfill responsibilities as assigned, including assignments as Commission reviewers,…
Certification Appendix P-3D
Certification » III. Appendices » Certification Appendix P-3D
Click here to download a copy of Certification Appendix P-3D REQUEST FOR ASSOCIATE SUPERVISOR STATUS The report of this meeting includes: 1. Evaluation of the applicant’s written materials. 2. An Appendix 8 (Certification Manual) signed by the Program Manager or…
Accreditation Appendix P-27
Accreditation » V. Appendices » Accreditation Appendix P-27
SAMPLE JOB DESCRIPTION REGIONAL ACCREDITATION COMMITTEE CHAIR Note: Regions may have different time lines and/or processes. This is intended as a general guide to Regional Accreditation Committee Chair responsibilities. Attend the following meetings: • Regional…
B. Preparation of a Study Document(s)
Standards » B. Preparation of a Study Document(s)
1. When substantive (as opposed to editorial) changes in standards are proposed, a study document(s) will be created. 2. Study documents shall be submitted for publication in the ACPE Newsletter and on the ACPE website for the purpose of eliciting comments from the…
I. Meetings
Certification » I. Meetings
A. There shall be two working meetings per year, one at the time of the ACPE Annual Conference and another at the time and place of the annual meeting of the Board and commissions. B. The chair, in consultation with regional chairs and the ACPE Program Manager sets…
Accreditation Appendix P-15
Accreditation » V. Appendices » Accreditation Appendix P-15
Click here for a Word version of Accreditation Appendix P-15 Click here for a PDF version of Appendix P-15 ACPE Accreditation Commission Postponement of Ten Year Review Report – Part II Submission Date: Accredited Center: Center ID#: ACPE…
H. Understanding the Commission’s Review Cycle
Accreditation » II. Roles and Responsibilities » H. Understanding the Commission’s Review Cycle
The Accreditation Commission requires reviews at certain times within a cycle of a twelve month period. Regional Accreditation Chairs are involved in these reviews. The Commission acts on: Annual Reports at its Spring Meeting, Five Year Reviews at its Fall…
Accreditation Appendix P-13
Accreditation » V. Appendices » Accreditation Appendix P-13
Click here for a MS Word version of Accreditation Appendix P-13. ACPE ACCREDITATION COMMISSION SITE VISIT REPORT—PART II: FINAL RECOMMENDATIONS OF THE SITE TEAM This report is due to the center 58 days after the conclusion of the site visit (14 days after the 30…
Accreditation Appendix P-26
Accreditation » V. Appendices » Accreditation Appendix P-26
Click here for a Word version of Accreditation Appendix P-26 Click here for a PDF version of Accreditation Appendix P-26 Regional Accreditation Committee Report Annual Center Reports Review for _____ Year Recommendations and Documentation of Commission Actions *This…
D. Regional Accreditation Committee Members
Accreditation » II. Roles and Responsibilities » D. Regional Accreditation Committee Members
• Participate in regional committee meetings (usually spring and fall) and responsibilities • Review Annual Reports as assigned • Participate in Five Year Reviews as assigned • Participate on Ten Year Review site teams as assigned • Create and provide copies…
Accreditation Appendix P-6
Accreditation » V. Appendices » Accreditation Appendix P-6
Click here for a Word version of Accreditation Appendix P-6 Click here for a PDF version of Accreditation Appendix P-6 ACPE ACCREDITATION COMMISSION REGIONAL REVIEWER REPORT TO ADD A COMPONENT SITE Submission date: _______________ …
D. Procedure for Interim Revision of Standards
Standards » D. Procedure for Interim Revision of Standards
When an interim revision to standards is deemed necessary and approved by the Board, a revised Standards document will be published on the ACPE website and announced in the newsletter with the revision(s) clearly indicated in the document and summarized in the…
Accreditation Appendix P-10
Accreditation » V. Appendices » Accreditation Appendix P-10
Click here for a Word version of Accreditation Appendix P-10 Click here for a PDF version of Accreditation Appendix P-10 ACPE ACCREDITATION COMMISSION REGIONAL REVIEWER REPORT New Pre-accredited Center, Addition of Supervisory CPE, Satellite Program Listing Site…
Accreditation Appendix P-7
Accreditation » V. Appendices » Accreditation Appendix P-7
Click here for a Word version of Accreditation Appendix P-7 Click here for a PDF version of Accreditation Appendix P-7 ACPE ACCREDITATION COMMISSION REGIONAL REVIEWER REPORT TO ADD A PRE-ACCREDITED CENTER Submission date: _______________ …
Accreditation Appendix P-8
Accreditation » V. Appendices » Accreditation Appendix P-8
Click here for a Word version of Accreditation Appendix P-8 Click here for a PDF version of Accreditation Appendix P-8 ACPE ACCREDITATION COMMISSION REGIONAL REVIEWER REPORT FOR THE FIVE YEAR REVIEW Part I—Preliminary…
Accreditation Appendix P-4
Accreditation » V. Appendices » Accreditation Appendix P-4
Click here for a Word version of Accreditation Appendix P-4 Click here for a PDF version of Accreditation Appendix P-4 ACPE ACCREDITATION COMMISSION REGIONAL REVIEWER REPORT TO ADD A SATELLITE PROGRAM OR COMPONENT TO ACCREDITED MEMBER Submission Date: …
Certification Appendix P-2
Certification » III. Appendices » Certification Appendix P-2
Click here to download a copy of Certification Appendix P-2 ACPE CERTIFICATION COMMISSION GUIDELINES FOR PROCESS RECORDERS The process recorder is one of the five members of the subcommittee and is a verbally participating, voting member of the subcommittee. The…
Accreditation Appendix P-3
Accreditation » V. Appendices » Accreditation Appendix P-3
Click here for a Word version of Accreditation Appendix P-3 Click here for a PDF version of Accreditation Appendix P-3 ACPE ACCREDITATION COMMISSION PROPOSED CHANGES IN CENTERS AND PROGRAMS: REPORT OF REGIONAL ACTIONS Note: attach Changes in Centers and…
Accreditation Appendix P-11
Accreditation » V. Appendices » Accreditation Appendix P-11
Click here for a Word version of Accreditation Appendix P-11 Click here for a PDF version of Accreditation Appendix P-11 ACPE ACCREDITATION COMMISSION REGIONAL ACCREDITATION COMMITTEE CHAIR CHECKLIST For Ten Year and New Accredited Member Center Reviews Center: …
Accreditation Appendix P-2
Accreditation » V. Appendices » Accreditation Appendix P-2
ACPE ACCREDITATION COMMISSION COMMENDATIONS FOR CENTERS A commendation is an honor and acknowledgment of excellence given to a center as recognition of superiority in an aspect of its operation or accreditation materials during the ten year review. A commendation is…
Accreditation Appendix P-5
Accreditation » V. Appendices » Accreditation Appendix P-5
Click here for a Word version of Accreditation Appendix P-5 Click here for a PDF version of Accreditation Appendix P-5 ACPE ACCREDITATION COMMISSION REGIONAL REVIEWER REPORT TO ADD SUPERVISORY CPE Submission Date: _______________ …
Standards
Standards
The Board, after considering the recommendation from a Commission, shall set the standards for the accreditation of CPE centers to offer programs of CPE (Level I/Level II) and Supervisory CPE and shall set the standards for certification of supervisors to conduct those…
Accreditation Appendix P-17
Accreditation » V. Appendices » Accreditation Appendix P-17
Click here for a Word version of Accreditation Appendix P-17 Click here for a PDF version of Accreditation Appendix P-17 ACPE Accreditation Commission Postponement of Five Year Review Report – Part II Date of Submission: Accredited Center: Center ID#: ACPE…
D. Policy for 308.8.1 Extension of 45 Day Deadline
Accreditation » IV. Operational Policies and Procedures » D. Policy for 308.8.1 Extension of 45 Day Deadline
Scenario 1 The supervisor contacts the regional chair in rare unusual circumstances before the 45-day deadline, before supervisor’s evaluation is late. The supervisor negotiates with the student and receives approval from the regional accreditation chair to extend…
Certification Appendix P-3I
Certification » III. Appendices » Certification Appendix P-3I
COMMITTEE CONSULTATION REPORT Consultation may be requested from the regional certification committee on a number of issues related to the certification process or certification status. Reports from such consultations include: 1. Summary and evaluation of materials…
Certification Appendix P-3G
Certification » III. Appendices » Certification Appendix P-3G
CONSULTATION TO MAINTAIN ACTIVE CPE SUPERVISOR STATUS The report of this meeting includes: 1. Summary and evaluation of materials presented. 2. An Appendix 8 signed by the ACPE Program Manager or designee attesting to the meeting of formal requirements. 3.…
C. Disposition of a Study Document(s)
Standards » C. Disposition of a Study Document(s)
Based on feedback from the study documents, a final recommendation will be prepared for adoption by the Board without being re-submitted to the ACPE membership only when: the revisions do not create a different proposed solution to the identified problem, the…
Accreditation Appendix P-18
Accreditation » V. Appendices » Accreditation Appendix P-18
Click here for a Word version of Accreditation Appendix P-18 Click here to access a PDF version of Accreditation Appendix P-18 ACPE ACCREDITATION COMMISSION CALLED REVIEW REPORT Part I Date of Submission: Accredited Center: Center ID#: ACPE…
I. Retention of Accreditation Records
Accreditation » IV. Operational Policies and Procedures » I. Retention of Accreditation Records
Regional Regional Accreditation Chairs maintain accreditation records for the CPE centers in their regions. 1. Regional Chairs maintain digital records of accreditation materials. 2. Digital records must have at least one backup separate from the original hardware…
Certification Appendix P-3F
Certification » III. Appendices » Certification Appendix P-3F
Click here to download a copy of Certification Appendix P-3F APPEARANCE FOR REVIEW OF SUPERVISORY COMPETENCE A. The report of this meeting includes: 1. An Appendix 8 (Certification Manual) signed by the ACPE Program Manager or designee attesting to the meeting of…
Using the Manuals
Using the Manuals
Items throughout the Manual are hyperlinked. Those items are a grayish-green color and regular text is black. You can click on the links to take you to a different section of the Manual that is being referenced or to an outside website. If you are linking within the…
Accreditation Appendix P-19
Accreditation » V. Appendices » Accreditation Appendix P-19
Click here for a Word version of Accreditation Appendix P-19 Click here for a PDF version of Appendix P-19 ACPE ACCREDITATION COMMISSION CALLED REVIEW REPORT Part II Date of Submission: Accredited Center: Center ID#: ACPE Region: Address: Supervisor…
Accreditation Appendix P-23
Accreditation » V. Appendices » Accreditation Appendix P-23
Click here to download a MS Word version of Accreditation Appendix P-23 Click here for a PDF version of Accreditation Appendix P-23 ACCREDITATION COMMISSION PRESENTER’S REPORT FOR CALLED REVIEW Date: Center: Address: ACPE Certified…
Accreditation Appendix P-16
Accreditation » V. Appendices » Accreditation Appendix P-16
Click here for a Word version of Accreditation Appendix P-16 Click here for a PDF version of Accreditation Appendix P-16 ACPE Accreditation Commission Five Year Review Postponement Report – Part I Submission Date: Accredited Center: Center ID#: ACPE…
Certification Appendix P-3H
Certification » III. Appendices » Certification Appendix P-3H
INACTIVE SUPERVISOR’S CONSULTATION FOR REINSTATEMENT The report of this meeting includes: 1. Confirmation of inclusion of an appendix 8 signed by the ACPE Program Manager or designee attesting to the meeting of formal requirements. 2. Summary and evaluation of…
Accreditation Appendix P-9
Accreditation » V. Appendices » Accreditation Appendix P-9
Click here for a Word version of Accreditation Appendix P-9 Click here for a PDF version of Accreditation Appendix P-9 ACPE ACCREDITATION COMMISSION REGIONAL REVIEWER REPORT FOR THE FIVE YEAR REVIEW Part II—Final Report Center: …
Accreditation Appendix P-21
Accreditation » V. Appendices » Accreditation Appendix P-21
Click here for a Word version of Accreditation Appendix P-21 Click here for a PDF version of Accreditation Appendix P-21 ACPE ACCREDITATION COMMISSION REVIEWER’S REPORT FOR REMOVAL OF NOTATIONS Date: Center: Address: CPE supervisors(s): Chief Executive…
Accreditation Appendix P-14
Accreditation » V. Appendices » Accreditation Appendix P-14
Click here for a Word version of Accreditation Appendix P-14 Click here for a PDF version of Accreditation Appendix P-14 ACPE Accreditation Commission Ten Year Review Postponement Report – Part I Submission Date: Accredited Center: Center ID#: ACPE…
Professional Ethics Appendix P-1
Professional Ethics » Professional Ethics Appendix P-1
ACPE Non-disclosure Agreement for Information From Student Records * I understand that as a member of the ACPE involved in processing complaints of ethics code violations, I may have access to information from confidential student records. I will not retain copies of…
Accreditation Appendix P-24
Accreditation » V. Appendices » Accreditation Appendix P-24
Click here for a Word version of Accreditation Appendix P-24 Click here for a PDF version of Accreditation Appendix P-24 THE ASSOCIATION FOR CLINICAL PASTORAL EDUCATION, INC. PUBLIC MEMBER DECLARATION OF QUALIFICATION NAME OF PUBLIC MEMBER…
Certification Appendix P-3E
Certification » III. Appendices » Certification Appendix P-3E
Click here to download a copy of Certification Appendix P-3E CONSULTATION FOR ACPE SUPERVISOR CERTIFICATION The report of this meeting includes: 1. Evaluation of the applicant’s written materials. 2. An Appendix 8 (Certification Manual) signed by the Program…