SAMPLE JOB DESCRIPTION REGIONAL ACCREDITATION COMMITTEE CHAIR
Note: Regions may have different time lines and/or processes. This is intended as a general guide to Regional Accreditation Committee Chair responsibilities.
Attend the following meetings:
• Regional Accreditation Committee – Spring and Fall and by electronic means as needed
• Regional Administrative Board – Fall and Spring
• Regional Meetings – Fall and Spring
• Accreditation Commission – Spring in conjunctions with ACPE Annual Meeting and Fall Leadership meeting.
• Regional meetings at the ACPE Annual Conference (Spring)
Throughout the Year:
• Receive copies of Appendix 2 Changes in Centers and Programs forms. Maintain a running list of these changes for review at the next Accreditation Meeting.
• Review requests for additions of Satellite Programs and Supervisory CPE from Centers, grant Provisional Approval, take to next committee meeting for approval, then to Commission
• Keep a running agenda for next regional accreditation committee meeting
• Consult with supervisors re: accreditation questions
• Write articles for the regional newsletter
• Monitor the Accreditation Committee budget
• Work with regional Nominating Committee to suggest good candidates for the committee
• Assign Accreditation Committee members to jobs
• Keep track of centers’ accreditation processes deadlines, e.g. time limits on notations, supervisory vacancies, contracts with supervisors, etc.
• Review materials from centers in other regions as assigned by Commission Chair, prepare a Presenter’s Report.
At the Spring Regional Meeting:
• Elect a Vice Chair
• In the last year of your term, elect a Chair Elect
• Review Annual Reports and prepare report for the Commission.
After each Committee Meeting:
• Get minutes from person assigned to take minutes, distribute to committee and copy to ACPE Program Manager.
• Send Chair of Commission, with copy to ACPE Program Manager, all items that require action of the Commission, e.g. Pre-accredited, Accredited Membership, Continued Membership, Postponement Requests* (Accreditation Manual Part Two. R. Postponement Requests) , Adding a Satellite Program (Accreditation Manual Part Two. M.), Withdrawal of Accreditation* (Accreditation Manual Part Two. XX Center Closure), Failure to Submit Annual Report, any additional items from committee discussion that require Commission discussion/decision (talk to Commission Chair first)
*Also send a copy of the letter making this request to ACPE Program Manager, original in Center file
• Communicate to Centers under review the decision the Committee is sending on to the Commission
• Send all Center materials (except Annual Center reports) reviewed at the regional accreditation committee level to ACPE Program Manager.
• Prepare and present a report of committee decisions to regional Administrative Board
• Work with National Site Team Chairs and center supervisor to establish date for site visit. Inform NSTC and Center supervisor names of other site team members.
After each Commission Meeting:
• Contact Center supervisors (either see them, email or call) to report Commission action
• Email Regional Director with list of Commission actions for the region
• File commission workbook
• Receive from national office Commission Action Report forms and file in Center files, make sure this happens, if not remind Beverly
At the Regional Meeting:
• Write and provide copies of an Accreditation Report
• Make a report of Committee actions, reminders, Commission actions during the business meeting
• Provide a workshop on Accreditation
Annual Reports:
• Keep a running account of which Centers submitted their report, *** when they come in, check that both signatures are there, if not return for signatures, also check for complaints and make sure all necessary documentation is there
• Follow up with Centers who did not submit report by Jan 15 deadline. They will receive a notation for Standard 300.1.
• Divide up reports at Committee meeting for review. Reviewers should complete Appendix P-25 Regional Accreditation Committee Action, Annual Center Report Review for each center.
• Pull out any that need discussion
• Vote on the rest en masse
• Discuss others and vote
• Reviewer should record vote on report form (Appendix P-25)
• Copy all report forms (at the meeting if possible) and file a copy in Center file
• Develop a summary of actions on all annual reports (Appendix P-26, Regional Accreditation Committee Report, Annual Center Reports Review, Recommendations and Documentation of Commission Actions). Complete the form following the Commission actions and store in regional accreditation files.
Bring to the Commission Meeting:
• Laptop computer
• Accreditation Manual
• Accreditation Policy and Procedure Manual
• Regional Directory
• List of actions to be taken (early in the Commission meeting check to make sure every Center is on the agenda in the appropriate place)
• Summary of regional committee recommendations on centers’ annual reports (Spring).
• Excel Spreadsheet of Centers