The collegial nature of the clinical pastoral education profession requires that practitioners mutually monitor each other’s professional competence and take action when it appears the level of a peer’s practice deteriorates such that a student’s safety or justice is compromised. While informal, collegial consultation is encouraged, ACPE has established the following policies and procedures when it is felt a more formal process is required.

Policy

Determination of supervisory competenceACPE members take collegial and responsible action when concern about incompetence, impairment or misconduct arise (Standard 104.2). When the quality of a supervisor’s professional practice is questioned, the Commission determines if the supervisor satisfies the required standards and maintains the required competencies for the certification status.

Procedures

1. Request for review

a. A source in a relationship of professional responsibility to a supervisor sends a written request for review of supervisory competence to the Commission chair, clearly stating why the source believes the supervisor currently fails to meet applicable standards or competencies and referencing the specific standard(s).
b. If at the conclusion of the consultation for ACPE Supervisor, the subcommittee determines that ACPE Supervisor-level competencies are clearly being unmet and/or if the students are being harmed, the subcommittee can request a Review of Supervisory Competence. If such action is being considered, the committee must confer with the Certification Commission Chair prior to making a decision. This review must occur within 120 days of the date of the subcommittee request.

2. Contact with person lodging request – The Commission chair, in consultation with the Professional Ethics Commission Chair, ACPE Executive Director, and legal counsel if appropriate, decides whether to direct the supervisor in question not to have contact with the person(s) lodging the request and if a review is warranted.

3. Review time frame – If a review is warranted, the Commission Chair appoints a review committee of the Commission and designates the time and place for a meeting with the supervisor in question to occur within 120 days of receiving the request for review of competency.

4. Review committee – Five members of the Commission, one serving as presenter and a sixth member who records meeting process notes but has neither voice nor vote, compose the review committee. The Commission may authorize convening a regional committee for this purpose. In the case of an ACPE Supervisor referred by the consultation committee for ACPE Supervisor, no members of the review committee will have served on the consultation committee.

5. The supervisor can appeal a negative decision of the review committee to the Commission. See Appendix 7 Appeal of Negative Certification Decisions.

Guidelines and Requirements

Written materials – The Commission chair, in consultation with review committee members and the supervisor in question, requests written materials for the review committee.

Submit:

a. required materials (See also Written Materials).
b.completed Attestation of Good Standing form (Appendix 8) and Accountability for Ethical Conduct Report Form (Appendix 1); include in materials with required documentation when signed and returned by Program Manager or designee.
c.a statement addressing supervisor’s understanding of the reasons for the competency review, how those reasons do or do not impact supervision, and any actions being taken to remediate the concerns raised.

Review

1. The review is conducted in a manner similar to the review of a candidate for Associate Supervisor or ACPE Supervisor.

a. The review committee action report is sent to the supervisor in question no later than ten business days after the meeting, with copies to the Commission Chair, Professional Ethics Commission Chair and ACPE Executive Director.
b. The action report specifies the means for determining that the requirements of the ruling have been satisfied and defines further action should the supervisor fail to satisfy the requirements imposed.

2. Rulings-The Review Committee:

a. confirms pastoral, supervisory, conceptual, and collegial competence; the review is ended.
b. expresses concerns, with specific recommendations for enhancing pastoral, supervisory, conceptual, and/or collegial competence for a designated period of time. Failure to comply with specific recommendations could result in the suspension of certification.
c. counsels and gives specific instructions for remediation to be followed under the direction of the Certification Commission for a designated period of time. This may include a return to meet a subcommittee of the Certification Commission for review. Failure to comply with specific instructions for remediation could result in the suspension or revocation of certification.
d. suspends the right to practice CPE supervision for a specified period of time with specific instructions for remediation to be followed under the direction of the Certification Commission for a designated period of time. The person must return to a subcommittee of the Certification Commission for review. The length of time will be set at the review. Failure to comply with remediation instructions could result in the revocation of certification.
e. revoke ACPE Supervisor Certification.
f. in the case of an ACPE Supervisor referred by the consultation committee for ACPE Supervisor, revoke ACPE Supervisor’s certification and revert to Supervisory Candidate. The sub-committee of the Certification Commission will detail the reasons for this action, listing the competency concerns to be addressed. The person will need to: be accepted in an ACPE-accredited Supervisory Education Program under the supervision of an ACPE Supervisor; supervise 2 units; request a committee appearance for Associate Supervisor; and present a group.

3. Notifications – The Commission informs all directly involved parties of the disposition.