A. Admission to a Certified Educator Program – Persons interested in a Certified Educator program must be admitted into a program offered by a center accredited by ACPE to offer Certified Educator CPE. Each center has its own admission policies, and individuals interested in pursuing certification should contact the center of their choice.

B. Primary Certified Educator – A unit of CPE must be supervised by a person authorized by ACPE to serve as a primary educator, i.e., ACPE Certified Educator or Associate Certified Educator. A Certified Educator Candidate may only supervise under the supervision of an ACPE Certified Educator and may sign students’ evaluations in conjunction with the Certified Educator, but may not submit the ACPE student unit report form.

Certified Educator CPE students are expected to engage in the practice of supervision of each of the following modalities of clinical pastoral education: small group clinical seminars, individual supervision, didactic instruction, and small group work for maintaining open peer relationships necessary for ministry feedback.

C. Primary Educator Consultation – After each committee appearance of a supervisory student (readiness consultation, candidacy, extension of candidacy), the primary Certified Educator for the student, or a student-approved educator’s designee, will consult with the committee.

D. Certified Educator CPE Written Evaluations – Evaluations of students in ACPE Certified Educator programs should in narrative format address an evaluation of the outcomes in Standards 314 – 319. Please also refer to General Policies for Written Materials and Appendix 7 D Guide for Evaluation of Students’ CPE Experience in the ACPE Accreditation Manual. The primary educator may employ a secondary numerical appraisal or grid in addition to the narrative description.

E. Confidentiality (Standard 101.5): Persons seeking certification are not to use personally identifiable material about CPE students.

The Appendix 5 Consent Form must be reviewed, signed, and dated by the CPE student prior to formal admission to a Clinical Pastoral Education Program supervised by a Certified Educator Candidate or Associate Certified Educator. The specific type of unit and dates of the unit must be included as well.

Students are to be informed during their interview that the unit will be supervised by an Associate Certified Educator or Certified Educator Candidate. Students must also be informed during the interview that their written materials and live/recorded observation media that may identify them may be read, heard, viewed, and discussed by the above-named supervisor’s professional colleagues as they assess the educator’s professional development and competence as an ACPE Certified Educator. If students do not wish to participate in the unit given these conditions, they are to be informed of other CPE programs not being supervised by a person in the certified educator process.

F. Deadlines – Students are responsible for knowing and meeting deadlines (published by ACPE) for submitting theory position papers and declaring to meet committees for candidacy and certification.

G. Appeals – Negative decisions of the Commission are subject to appeal Appendix 7 Appeal of Negative Certification Decisions.

H. Committee discussion of negative decision – Members of subcommittees rendering a negative certification decision are prohibited from discussing the dynamics of the review process with the applicant or anyone outside the committee until the time for filing an appeal has passed. (See Appendix 7 Appeal of Negative Certification Decisions)

I. If issues pertinent to accreditation or professional ethics arise during a certification review:

If during a regional review, the Chair of the subcommittee will notify the Area Certification Chair of the concerns. If, after discussion, it is decided the concerns need to be addressed, the subcommittee will list the concerns and the ACPE Standard(s) that appears to be in violation. The Chair of the subcommittee will present that information to the Area Certification Committee Chair, who will then follow up with the Certification Commission Chair. The Certification Commission Chair, in turn, will make a cross-commission referral to the Accreditation and/or Ethics Commission (See ACPE Inter Commission/Entity Referral and Response Form).

If during a national review, the Chair of the subcommittee will notify the Certification Commission Chair of the concerns. If, after discussion, it is decided the concerns need to be addressed, the subcommittee will list the concerns and the ACPE Standard(s) that appears to be in violation. The Chair of the subcommittee will present that information to the Certification Commission Chair, who in turn will make a cross-commission referral to the Accreditation and/or Ethics Commission. (See Inter Commission/Entity Referral and Response Form)

J. Academic Qualification and Equivalency Standards for ACPE Certified Educator Programs: A number of experiences may assist one to become knowledgeable in the areas of professional chaplaincy that do not necessarily include academic degree programs. Therefore, some means of meeting the standards related to education to qualify one to appear before a certification committee have been determined. Education or knowledge-based standards that will qualify an applicant for certification appearance are outlined in Appendix 11 Academic Qualification and Equivalency Standards for ACPE Certified Educator Programs.

ACPE has reciprocity with the Association for Professional Chaplains regarding theological equivalency. ACPE accepts the education of BCC individuals without an additional equivalency review. If students are not BCC chaplains, ACPE requires a subcommittee to review the student’s education to determine if they meet the equivalency standards. Areas use the forms on the APC website to evaluate students whose education is not from an approved school or is not a 72-hour degree.

K. Leave of Absence

Policy: A Certified Educator Candidate or Associate Certified Educator may request a leave of absence which shall be for one year from the date it is granted. If there is need to extend the leave, a letter requesting the additional one-year extension, not to exceed a total of three years, will be sent to the Area Certification Chair. Only one LOA can be taken in a six year period of one’s certification process. A LOA may be granted for but is not limited to the following: personal, medical, parental (new baby), military, care of seriously ill (child, parent, and spouse), loss of center or educator.

Process

a. A request will be submitted to the Chair of the Area Certification Committee. The chair will review and authorize or deny the leave of absence. It will be documented and dated in a letter to the candidate and copied to the Chair of the Certification Commission and the ACPE Director of Programs.

b. An extension is requested, the chair of the Area Committee will authorize it or not and will document and date the approval of the extension with a letter to the candidate and copied to the Certification Chair and ACPE Director of Programs.

Educator Activity during LOA — During the leave of absence, the candidate is out of the process totally for the duration of the leave. A Certified Educator Candidate or Associate Certified Educator may not supervise students or access the certification process for papers, or consultation, etc.

Re-Entry — To re-enter into the Certification process, the Certified Educator Candidate or Associate Certified Educator must be accepted into an accredited center and meet with the Area Certification Committee for a consultation. The Area Certification Chair, the chair of the subcommittee and Certified Educator Candidate or Associate Certified Educator will determine material requirements for the consultation. The consultation date will be the date on which the original six-year clock for the process of certification will resume. Certified Educator Candidates on LOA whose papers have been accepted will not have to re-submit their papers for approval. Note: The recipient of a “Leave of Absence” is encouraged to stay in collegial relationships with colleagues and is free to initiate individual consultations as needed/wanted.